Elected Officers and their Responsibilities
Here is the revised structure of the Philly Buckeyes Executive Board. Please read this over carefully before deciding on running for office. If you feel that you are prepared to take on the responsibilities of one of these positions and you are interested in running, please click here to formally nominate yourself for the election. All nominations must be received by 5pm on Wednesday April 22. We are excited about your interest in a leadership position!!
President Call and run board and member meetings Oversee all other officers and ensure they do their duties Help update website Run Game Watches with VP Communicate regularly with OSUAA Approve all funds dispersed (checks written) Set budgets with Treasurer for events Attend most events/meetings Send out weekly e-newsletter if desired VP - Students and Athletics Coordinate local College Fairs with OSU Rep. Plan and execute events Game Watches Athletics events Freshman Send-off Attend most events/meetings Oversees Scholarship Selection Chairperson VP –Activities and Programming Organize, plan, and execute events Social/Networking Events (1-2 events) OSU Speaker/End of the Year Dinner with Fundraising VP/Chair Community Service (1-2 events) Attend most events/meetings Oversees event planning committees VP – Administration and Development Revise and update Constitution (only if a VP; otherwise goes to Pres or another VP) Maintains Fundraising Log documentation and Keeps track of Endowed Scholarship Fund Mails out DVDs for fundraising Coordinates Raffles, Sends letters requesting donations to OSU stores and others Plans Fundraising Event with VP-Activities and all Executive Board Attend most events/meetings VP – Membership Recruitment and Retention Send out Welcome packets to New Members Develop a plan to recruit and retain paid members Assist VP-Activities & Programming with event planning in order to recruit/retain members Attend most events/meetings Secretary Take minutes at meetings and send out to all officers and to members who were present , as well as to the Alumni Association contact person Archives all meeting minutes and sends them to the OSUAA after each meeting Maintain and Update Website regularly Maintain Membership Database Enter paper Membership forms received into Membership Database Send out Weekly Newsletter in conjunction with President Treasurer Keeps track of bank account and finances Deposits checks from dues, donations, DVD sales Reimburses officers when receipts are presented Reports financial status at monthly meetings Maintains a log of incoming funds and where they came from Completes forms from IRS Completes Annual Financial Form from OSUAA in March Sets budget with President for events